e-Waybill

e-Waybill is an electronic waybill required to be generated on e-Waybill Portal for the movement of goods. India Compliance offers multiple ways to manage your e-Waybill compliance.

You can generate the e-Waybill using the bulk generation facility or the APIs.

Supported DocTypes to generate e-Waybill

• Sales Invoice
• Purchase Invoice
• Delivery Note
• Purchase Receipt
• Stock Entry
• Subcontracting Receipt
• Asset Movement

Prerequisites

• GSP credentials in ERPNext
• India Compliance Account
• API should be enabled under GST Settings.
• e-Waybill Configration

e-Waybill Generation Using API

• On submitting the sales invoice, e-Waybill shall be automatically generated (if enabled in settings).
• You can manually trigger the generation of an e-Waybill for Delivery Note or where all fields were not present (on submit).

Go to the e-Waybill menu --> Generate dialog --> Update fields and click Generate.

How would I know if only Part A of the e-Waybill will be generated?

Dialog for Generate e-Waybill fields has separate sections for Part A and Part B. Also, the Primary Action button will denote if only Part A can be generated.

How to auto calculate the distance for e-Waybill?

If the distance is set to zero (0), e-Waybill Portal will suggest the distance between postal codes. We shall update it to your document where e-Waybill is generated using the APIs.

In some exceptional circumstances, where the distance between postal codes is unavailable with the e-Waybill database, you shall receive a prompt. Generate the e-Waybill again after entering the distance as per your estimate.

Update Transporter Details

WARNING

Updating or cancelling e-Waybill is possible only within the validity period. These options will be visible only if you have generated the e-Waybill using API and the validity to do so has not expired.

Use this feature to update the GSTIN of the transporter to your e-Waybill.

From e-Waybill menu --> Select Update Transporter --> Update appropriate information and click update.

Update Vehicle Information

Use this feature to update the vehicle information (say, vehicle number) to your e-Waybill.

From e-Waybill menu --> Select Update Vehicle Info --> Update information in dialog and click update.

There is a checkbox in the dialogs above for Update e-Waybill Print/Data. If you check this, we shall update the attachments of the e-Waybill or Data concerning the e-Waybill as per your preference from GST settings for e-Waybill. If Attach e-Waybill Print After Generation is enabled from GST Settings, new attachments will replace old attachments.

Extend e-Waybill Validity

The validity of e-Waybill can be extended between 8 hours before expiry time and 8 hours after expiry time. From the e-Waybill menu, Click on "Extend Validity". In the dialog box, enter the required details, specify the reason for the extensions and click Extend to extend the validity of the e-Waybill.

1. click on "Extend Validity"
2. Update the required details in the dialog box.

Print e-Waybill

You can use this to print an e-Waybill if you prefer not to have attachments. It works similarly to printing any other document in ERPNext. It will redirect you to the respective e-Waybill log print and fetch the latest e-Waybill data (from the NIC Portal) for printing if it's not available.

You can print e-waybill in two formats similar to the e-Waybill portal:

1. A Simplified Format using "e-Waybill" print format
2. A Detailed Format with additional fields using "e-Waybill Detailed" print format

E-Waybill Simplified

E-Waybill Detailed

Attach e-Waybill

It is a manual trigger to attach an e-Waybill to a Sales Invoice. A new attachment will replace the old attachment if present.

Set one print format from the options above as the default for the e-Waybill Log, and it will be automatically selected when you attach it to a Sales Invoice. You can also create a new print format from scratch and use it as the default.

Cancel e-Waybill

If within validity, you shall be allowed to cancel the e-Waybill.
From the e-Waybill menu, Cancel e-Waybill. In the cancellation dialog, Specify the reason for cancelling and click cancel to cancel the e-Waybill.

While you cancel the e-Waybill, the attachment of the old e-Waybill, shall be removed.

e-Waybill Logs

In this DocType, e-Waybill history is maintained. It will be created in the background once you generate an e-Waybill using the APIs. Any further updates to e-Waybill are added here as a comment.

Updated Log

Bulk e-Waybill Generation

e-Waybills can be generated in bulk in two ways.

1. Generate e-Waybill JSON
2. Enqueue Bulk e-Waybill Generation

1. Generate e-Waybill JSON and Upload it to GSP Portal

• Select the documents from the Sales Invoice List for which you want to generate an e-Waybill JSON.
• Click Actions --> Generate e-Waybill JSON
• Login to your e-Waybill Account --> Select Generate Bulk e-Waybill --> Choose the JSON file and upload it --> Click Generate.
• e-Waybill shall be generated --> Update the e-Waybill number in your Sales Invoice / Delivery Note.

2. Enqueue Bulk e-Waybill Generation

• Update the documents with Transporter details for which you want to generate e-Waybills in bulk.
• Select the documents from the list view, and from actions click on to option "Enqueue Bulk e-Waybill Generation".
• e-Waybills will be enqueued for the selected documents.

e-Waybill JSON Genration

Steps to generate e-Waybill JSON for a single document

• Submit the relevant document(say Sales Invoice).
• If e-Waybill is applicable for the current document, you shall see the e-Waybill menu --> Select Generate.
• Generate e-Waybill dialog box shall appear.
• Update the transport fields and Download JSON.
• Login to your e-Waybill Account --> Select Generate Bulk e-Waybill --> Choose the JSON file and upload it --> Click Generate.
• e-Waybill shall be generated --> Update the e-Waybill number in your Sales Invoice / Delivery Note.

WARNING

You shall not be able to update transport fields while you download e-Waybill JSON from the Sales Invoice List.

e-Waybill for Subcontracting Inward

In subcontracting (job work), goods move on a Delivery Challan without a tax invoice, recorded in ERPNext as a Stock Entry. India Compliance generates the e-Waybill for these Stock Entries — both when you send goods out for job work and when you process goods for a customer.

To use this, enable e-Waybill Generation for Subcontracting under GST Settings.

The following Stock Entry purposes are supported, based on your role:

• Send to Subcontractor (you are the principal) — You send raw materials to your subcontractor for processing.
• Subcontracting Delivery (you are the job worker) — You deliver the finished goods back to your customer.
• Return Raw Material to Customer (you are the job worker) — You return the unused raw materials provided by your customer.

When you act as the job worker, the Subcontracting Delivery and Return Raw Material to Customer Stock Entries are created from the Subcontracting Inward Order. India Compliance fills the Bill From (your Company) and Bill To (your Customer) addresses from this order, and you can change them if needed.

Value of customer-provided materials

The raw materials supplied by your customer are not part of your stock value, but as per Rule 55 the Delivery Challan and e-Waybill must still reflect their value.

India Compliance calculates this automatically from the materials received against the Subcontracting Inward Order and shows it in the read-only Additional Taxable Value field on the Stock Entry item. This amount is added to the taxable value, so the e-Waybill carries the correct value without any manual entry.

For subcontracting movements, the Document Type is Delivery Challan, and the Sub Supply Type is set automatically based on the purpose (for example, Others with a description such as "Job Work Delivery" or "Return Raw Material").